AP Check Voiding (v6.0)

Modified on Mon, 04 Dec 2023 at 07:58 AM

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Description automatically generated with low confidence

 

 

Voiding an AP Check

 

 

Purpose of this document

 

Voiding a check may be necessary if a check was lost or has not cleared the bank. This procedure outlines the necessary steps.

 

This document describes the steps on how to void an AP check.

 

Ceres Object release 6.00.00 is required for the functionality described in this document.

 

 

 

 

TABLE OF CONTENTS


 

 

 

 

Voiding an AP Check

 

  1. You can void checks from the Check Ledger Entries window.

 

  1. Check Ledger Entries can be accessed by selecting “Search” from the Dynamics 365 Business Central Banner and entering “Check Ledger Entries” in “Tell me what you want to do” then selecting “Check Ledger Entries” from the results in the Go to Reports and Analysis section OR by selecting the “Check Ledger Entries” menu action (if present) from your Role Center home page.

 

 

  1. Find the check you want to void and then select Process à Void Check. The Entry Status field must be Posted to void a check.


  1. In the Void Date field, enter the date you want to void the check.

 

  1. Select the Type of Void. The options are:


Unapply and void check: The payment will be unapplied so that the vendor ledger entry for the invoice will be open, and the payment will be reversed by the voided check.

 

Void check only: The vendor ledger entry will still be closed by the payment entry, and the voided check entry will be open.

 

  

  1. Click Yes to void the check.



  1. Ceres creates a new entry with the posting description Voiding check XXXX. The Entry Status field on the check ledger entry is changed to Financially Voided.


Note: If you want to re-issue a check that has been voided, you must enter a new payment in the payment journal. If the voided check was unapplied, you can apply the new check to the original invoice entry. If the voided check was not unapplied, then you must apply the new check to the vendor ledger entry that was created by when the check was voided.




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