1. Archiving of donation orders is a configurable setting in the Donation Setup.  To access the Donation Setup, select

            Departments à Donation à Administration à Setup.

        2. The Archive Donation Order field allows you to specify whether you want Ceres to automatically archive donation

            orders during the posting process.  For automatic archiving, place a check mark in the box.

        1. Donation orders can be archived manually or automatically.  To archive a donation order, go to

            Departments à Donation à Order Processing à Donation Orders.

        2. If you are using batches, select your batch from the batch list; otherwise click Cancel.

        3. A list of open donation orders will be displayed.   Select Home à New to create a new order. 

        4. To manually archive a donation order, select Actions à Functions à Archive Document.  

        5. An Archive Order no: message will display.  Select Yes to archive the order and No to cancel the process.  

        6. Once the donation order is archived, a confirmation message will display, and the No. of Archived Versions field is

            updated to reflect the number of times an order has been archived.  You can drilldown to the archived orders by

            clicking on the value associated with the No. of Archived Versions field. 

        7. Automatic archiving occurs when a donation order is posted.

        1. To view Archived Donation Orders once the donation order has been posted, go to

            Departments à Donation àArchive à History.  Archiving options are available for donation orders, food drive donation

            orders, and donation return orders.

        2. Select one of the Archive options for a list of documents that have been archived.  The documents  display in Version No,

            Document No. order.  Locate the document you want to view and select Home  à Manage  à View.